It wasn’t a norm, but the current pandemic has led to its adoption. Remote working is essential currently to curb the spread of the virus. Businesses have obliged to get into the system. Have a glance at homework services for more details on working from home.
- Keep your communication personal.
Effective communication is very important in our lives. Whether on official or non-official functions, we have to communicate to share information. For effective communication to take place, verbal and non-verbal cues are important. They aid information to reach the recipient as intended.
Remote companies rely on the face to face communication. Tonal intonations, facial expressions, and verbal cues from face to face conversations matter. Video conferencing should always be the order of meetings. It maintains personal relationships in the team. Video conferencing maintains face to face communication, which aids message delivery. When you need to pass information to colleagues, record a video, and send it to the intended recipient. He or she will view the message at his/her own convenient time.
- Make a meeting routine and stick to it
Moving your team to remote areas needs a meeting schedule as the first step. It is a good way of keeping everyone on toes. It aids employees to work on the right projects that will make agendas at meeting times. This kind of meeting needs strictness and adherence to the last minute. Cancellation cant is abrupt. When these meetings have not adhered to the later, the company suffers. Productivity, dissolution, and unmotivated of team members is evident.
Types of meetings to include in a cadence
Monthly all-hands meetings, which are compulsory for every member of the company.
Daily stand-up meetings. These are within smaller groups working in the same area or departments. It’s done daily while checking in.
Weekly departmental meetings discuss meetings within a department.
Weekly one on one meetings that happen between superiors and their direct reports. These help seniors to get an overview of the progress of the company. They can settle unfortunates that may occur within the week of operation.
- Don’t depend on emails.
Relying on emails alone while when going remote is the biggest mistake one can make. Emails need consistent checking in order not to miss any message passing across. This makes them not to concentrate on their duties, thereby low productivity. Emails aren’t for immediate feedback, and so you shouldn’t expect to get an instant answer.
- No agenda no meeting
All meetings should have agendas for discussion. If they are recurring meetings, then schedule each meeting with a specific agenda. Pinning of agendas is early enough for all company people to have a clue of agendas in advance. Allow the working staff to add more agendas for that particular meeting. It should be in advance for others to see them in good time. During the meeting, consult the agenda and work your way out of it through the guidelines of the agendas.
- Avoid mobile phone notifications
Notifications are productivity killers. Phone text messages and unnecessary phone calls disrupt the concentration of workers. In normal circumstances, it takes an average of between 15 to 25 minutes for a normal person to settle. One notification thus disrupts this concentration, thus wasting time for productive work. Make your employees understand the effects of frequent notifications and unnecessary phone calls. They are killers to the growth of the company. If it’s not urgent, let them know there is no need for them to engage in for them to be productive.
- Digitized handbook
Companies differ in operations from one another. Most of them have physical binders of their standard operating procedures. Since you are remote, store this information in the cloud for easy access. Due to the changing circumstances in the world right now, make sure you have backup storage. Store your information there. This will aid in situations when an employee leaves since information is there. Role rotation also ensures one person can easily handle another person’s task.
Working from home may not be an easy task at first, but when handled well, it will enable your company to grow.