Technology, and especially people working with computers and software, is a challenge for SMEs who must navigate it on a smaller budget. The best idea is to use software and sensible practices to deal effectively with security and data integrity issues to avoid the biggest issues that companies sometimes face.
Here are some suggestions for smaller companies working with technology.
Prevention of Flash Drive & External Drive Use
One of the risk factors comes from employees and other people visiting the work premises that discreetly insert a flash drive into a USB port. These drives can store all kinds of files that the company doesn’t want on its corporate network. This could include spyware or malware that could later monitor file use, copy data and allow an outside third-party to gain remote access to the PC.
Follow this tutorial on YouTube to learn how to disable flash drives and other remote storage from being used on Windows 10 (it’s possible to do the same on other versions of Windows too).
Stop New Software Being Installed
Once a work PC is set up for an employee to use, it’s important to prevent anyone from installing new software from the web. They can easily download something and run the installed program.
Prevent this by following the steps outlined in this useful article. This stops employees who do not have Administrator user rights from installing software.
Create a Disk Image
Creating a disk image backup of the system allows technology staff to replace a system with a copy of what it looked like a week or a month ago. This is another option beyond trying to roll back a change or removing a virus. Instead, a PC can be wiped completely and then the disk image utilized to get back to its previous state. It’s a good idea to take multiple disk images over different time periods to protect a single version from being corrupted.
Use Anti-Virus and Malware Protection
Every computer on the company network must have software that performs periodical virus and malware scans. There are various software programs available that can do the job well. Some only scan for viruses, others look for malware or rootkits, and a few perform all these tasks in one package.
Software like Kaspersky Antivirus 2018 or ESET NOD32 Antivirus are two popular packages. It’s worth investing in the Pro version of these types of software to benefit from automatic virus definition file updates to ensure every scan uses the latest detection and removal methodologies.
What Do You Do If Your Systems Have Been Attacked?
In a situation where one or more computers within the company have been infiltrated with malware, or a penetration has occurred on the network, it’s not always obvious what the damage is. Many times, it’s behind the scenes and impossible to tell just by looking at the desktop.
At this stage, you want to consider a company like Secure Forensics that can examine a computer system for the tell-tale signs left by hackers or caused through malicious actions to piece together what’s been going on. Don’t just trust that company and customer information is safe, let digital experts like Secure Forensics discover that for you.
Using technology in a business has many benefits, but it comes with several risks too. However, when approaching the situation sensibly, it’s possible to limit any potential downsides.